Can your current software do this?
Automated condo fee and special assessment calculation and posting
INFO-Tracker™ automatically calculates condo fees and special assessments. All units can be charged en mass, with the system automatically performing all required entries in the GL. In cases where special assessment charges are applied outside of the first of the month, INFO-Tracker™ will automatically process billing on the required day.
Flexible A/R and A/P ACH (EFT) payment processing
Various methods allow users to process ACH payments an unlimited number of times monthly as required, yet centralize to receive payments from the entire portfolio with a single click of a button.
As new phases are constructed and released, a click of a button will amalgamate the new units into the existing Condominium/HOA record and corresponding budget. There is no new setup required. Units, owners and history to date are automatically transferred.
Mixed use properties
Set budgets and produce financial statements for individual sections (i.e. residential units, common areas, commercial units) with option for consolidated reporting as well. Automatic calculation of condominium fees from all sections with a single bank transaction to cover all.
Integrated report writer
Easily create and send letters and notices using a built-in word editor. INFO-Tracker™ auto-populates required fields and personalizes each document without the need for mail merges or any other manual steps. Choose to send notices by email and/or mail. Quickly search for all past notices sent, by both property and unit.
Keep a complete contact and communication history for each unit and corresponding owner. All documents generated within INFO-Tracker™ are automatically saved and made available for quick future reference. Property managers can also document the events of any phone call or in person visit, by creating a new record directly in the CRM system.
AP procurement management
Save both time and money by automating the entire invoice Procurement and Payment process; from receiving invoices and capturing the data, to the approval workflow, tracking and reporting, payment authorization and issuing payments, including auto signing cheques with digitized signatures provided by client. Reduce manual entry, lost invoices, late fees, duplicate payments, paper filing and the costs associated with searching for documents as well as storage expenses.
Inter-company integrated solutions
When a Service Company is used for the majority of Maintenance Work Orders, most of the paperwork between the Maintenance Company and the Property can be eliminated with Inter-company Billing. Inter-company billing creates a payable invoice for the property, while simultaneously creating a receivable invoice on the Service Company side. Additionally, the EFT batch process will ‘pay’ the Service Company. Upon processing the EFT, the payable will be stamped as ‘paid’, corresponding GL entries will be made, AND receipts paying the outstanding receivable invoices in the Service Company will be posted, clearing the AR.
Maintenance spending controls
Put an end to invoices that no one knows anything about and place staff in a rules based environment where all spending is approved, tracked and accounted for. Get instant access to complete purchasing and work order history for all properties, establish and enforce spending limits, analyze the source of work orders, track all inventory and its location, dispatch maintenance staff and monitor timesheets.
Routine and preventative maintenance
All maintenance billing and payment processing is fully integrated with INFO-Tracker™ accounting, thereby facilitating automatic AP electronic banking transactions. Complete system integration also eliminates the need for maintenance and accounting personnel to enter duplicate information, effectively reducing both hours spent and errors made.
Empower staff to get access to accurate information on demand from anywhere at any time. In particular, with the INFO-Tracker™ Maintenance Module in place, maintenance staff can view their job schedule and any special instructions while in the field, complete corresponding timesheets and make important notes in the system — all without having to travel back to head office.